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  1. Home
  2. Features
  3. Procurement
  4. Brand Activations
Procurement · Brand Activations

Procurement for Brand Activations.

Requisition to PO to delivery to invoice — with COIs and W-9s on file and direct vendor payouts. Activations live or die by the speed of the hand-off — agency to client, creative to production, production to vendors. ATLVS Technologies shortens every hand-off to zero.

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How It Shows Up

What Brand Activations Teams Run On Procurement.

Vendors — Profiles, categories, COI expiry tracking, W-9 uploads. On brand activations jobs, this shows up as pop-ups, product launches, experiential marketing.

Requisitions — Crew-initiated requests with approval thresholds. On brand activations jobs, this shows up as pop-ups, product launches, experiential marketing.

Purchase orders — Line-itemed, versioned, signed by the vendor. On brand activations jobs, this shows up as pop-ups, product launches, experiential marketing.

Direct payouts — Vendors onboard a payout account and get paid directly — ACH, card, or international wire. On brand activations jobs, this shows up as pop-ups, product launches, experiential marketing.

Industry Outcomes

What Changes For Brand Activations Operators.

Brand Activations turn marketing dollars into memorable moments. We handle the operations — agency-to-client proposals, vendor COIs, RSVP flow, on-site capture, post-event analytics — so the creative team stays creative.

  • Signed proposals convert to live projects on signature
  • Client portal open 24/7 for proposals, deliverables, invoices, files, and messages
  • Vendor COI and W-9 tracking with expiry alerts
  • RSVP and check-in flow with lead capture at ingress
  • Card or ACH invoice payments with deposit and balance splits
  • Post-event recap deck auto-drafted from the activation data

The Procurement Feature Set.

The same primitives that ship in our Procurement module — applied to brand activations workflows.

Vendors

Profiles, categories, COI expiry tracking, W-9 uploads.

Requisitions

Crew-initiated requests with approval thresholds.

Purchase orders

Line-itemed, versioned, signed by the vendor.

Direct payouts

Vendors onboard a payout account and get paid directly — ACH, card, or international wire.

Compliance gating

POs blocked if COI is expired or W-9 is missing. No surprises on audit day.

Portal integration

Vendors see their POs and invoices in their own portal.

Run Procurement On Brand Activations Production.

Sign up free for small teams. Per-org pricing the rest of the way up.

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Procurement for Brand Activations · FAQ

What happens if a vendor's COI expires?
New POs against that vendor block automatically, and the vendor flags in ATLVS until the document is refreshed. Existing POs stay valid.
Do vendors need an account to receive payment?
For direct payouts, yes — each vendor onboards a payout account from their portal. Traditional ACH or check workflows work too. Direct payout is optional.
Can agencies share one workspace with multiple clients?
Yes. Each client is its own organization with its own data walled off. The agency team spans them; clients only ever see their own workspace.
Does the platform handle lead capture at the activation?
Yes. Every scan at the door can capture opt-in lead data (email, phone, consented fields). Data routes to the brand's CRM.
Is there a branded proposal template?
Yes. Proposals adopt the client's brand kit — logo, fonts, colors — automatically once the agency team sets it in settings.

Other Modules For Brand Activations.

One database. Every module reads from the same record.

Office ConsoleStakeholder PortalsField Mobile AppAI assistantFinanceProductionComplianceInteractive ProposalsEvent Guides (KBYG)Ticketing + check-inAdvancing

Procurement For Other Industries.

Live EventsConcertsFestivals & ToursImmersive ExperiencesCorporate EventsTheatrical PerformancesBroadcast, TV & Film

ATLVS Is Open.

Free, forever, for small teams. Per-org pricing the rest of the way up.

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