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  4. Brand Activations
Event Guides (KBYG) · Brand Activations

Event Guides (KBYG) for Brand Activations.

A role-scoped KBYG shared across portal and mobile. Written once, rendered differently for each audience. Activations live or die by the speed of the hand-off: agency to client, creative to production, production to vendors. ATLVS Technologies shortens every hand-off to zero.

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How It Shows Up

What Brand Activations Teams Run On Event Guides (KBYG).

Write once. One guide per project. Every persona auto-scoped to their sections. On brand activations jobs, this shows up as pop-ups, product launches, experiential marketing.

Section library. Overview, schedule, set times, timeline, credentials, contacts, FAQ, SOPs, PPE, radio channels, evacuation, fire safety, accessibility, sustainability, code of conduct — and custom. On brand activations jobs, this shows up as pop-ups, product launches, experiential marketing.

Auto-scoped render. Each viewer lands on the persona view built for them. No manual link-juggling. On brand activations jobs, this shows up as pop-ups, product launches, experiential marketing.

Portal and mobile. Same guide, rendered cleanly whether the viewer is on a laptop or at the gate. On brand activations jobs, this shows up as pop-ups, product launches, experiential marketing.

Industry Outcomes

What Changes For Brand Activations Operators.

Brand Activations turn marketing dollars into memorable moments. We handle the operations (agency-to-client proposals, vendor COIs, RSVP flow, on-site capture, post-event analytics) so the creative team stays creative.

  • Signed proposals convert to live projects on signature
  • Client portal open 24/7 for proposals, deliverables, invoices, files, and messages
  • Vendor COI and W-9 tracking with expiry alerts
  • RSVP and check-in flow with lead capture at ingress
  • Card or ACH invoice payments with deposit and balance splits
  • Post-event recap deck auto-drafted from the activation data

The Event Guides (KBYG) Feature Set.

The same primitives that ship in our Event Guides (KBYG) module, applied to brand activations workflows.

Write once

One guide per project. Every persona auto-scoped to their sections.

Section library

Overview, schedule, set times, timeline, credentials, contacts, FAQ, SOPs, PPE, radio channels, evacuation, fire safety, accessibility, sustainability, code of conduct — and custom.

Auto-scoped render

Each viewer lands on the persona view built for them. No manual link-juggling.

Portal and mobile

Same guide, rendered cleanly whether the viewer is on a laptop or at the gate.

Publish flow

Draft, preview, publish. Update the morning of the show and every viewer sees the latest.

Revision history

Every publish saves a version. Roll back from the CMS in a click.

Run Event Guides (KBYG) On Brand Activations Production.

Sign up free for small teams. Per-org pricing the rest of the way up.

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Event Guides (KBYG) for Brand Activations · FAQ

Do guests need an account to view the guide?
No. Published guides are readable by the link. Guests see the sections scoped to them — nothing else.
How is this different from a PDF KBYG?
A PDF can't be scoped by role. It can't be updated the morning of the show. It can't be rolled back. Event guides are all of those — instantly.
Can agencies share one workspace with multiple clients?
Yes. Each client is its own organization with its own data walled off. The agency team spans them; clients only ever see their own workspace.
Does the platform handle lead capture at the activation?
Yes. Every scan at the door can capture opt-in lead data (email, phone, consented fields). Data routes to the brand's CRM.
Is there a branded proposal template?
Yes. Proposals adopt the client's brand kit (logo, fonts, colors) automatically once the agency team sets it in settings.

Other Modules For Brand Activations.

One record store. Every module reads from the same truth.

Office ConsoleStakeholder PortalsField Mobile AppAurora AIFinanceProcurementProductionComplianceInteractive ProposalsTicketing + check-inAdvancing

Event Guides (KBYG) For Other Industries.

Live EventsConcertsFestivals & ToursImmersive ExperiencesCorporate EventsTheatrical PerformancesBroadcast, TV & Film

ATLVS Is Open.

Free, forever, for small teams. Per-org pricing the rest of the way up.

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