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  1. Home
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  4. Brand Activations
Finance · Brand Activations

Finance for Brand Activations.

Invoices, expenses, budgets, time, mileage, advances, vendor payouts, live P&L — modeled for how shows actually get paid for. Activations live or die by the speed of the hand-off — agency to client, creative to production, production to vendors. ATLVS Technologies shortens every hand-off to zero.

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How It Shows Up

What Brand Activations Teams Run On Finance.

Budgets — Per-project budget lines with committed, actual, and variance in real time. On brand activations jobs, this shows up as pop-ups, product launches, experiential marketing.

Invoices — Line-itemed, branded, PDF-ready. Pay by card or ACH. On brand activations jobs, this shows up as pop-ups, product launches, experiential marketing.

Expenses — Receipts attached, category rollups, approval flow, reimbursable flag. On brand activations jobs, this shows up as pop-ups, product launches, experiential marketing.

Time — Start-stop clock or bulk entry. Exports clean to payroll. On brand activations jobs, this shows up as pop-ups, product launches, experiential marketing.

Industry Outcomes

What Changes For Brand Activations Operators.

Brand Activations turn marketing dollars into memorable moments. We handle the operations — agency-to-client proposals, vendor COIs, RSVP flow, on-site capture, post-event analytics — so the creative team stays creative.

  • Signed proposals convert to live projects on signature
  • Client portal open 24/7 for proposals, deliverables, invoices, files, and messages
  • Vendor COI and W-9 tracking with expiry alerts
  • RSVP and check-in flow with lead capture at ingress
  • Card or ACH invoice payments with deposit and balance splits
  • Post-event recap deck auto-drafted from the activation data

The Finance Feature Set.

The same primitives that ship in our Finance module — applied to brand activations workflows.

Budgets

Per-project budget lines with committed, actual, and variance in real time.

Invoices

Line-itemed, branded, PDF-ready. Pay by card or ACH.

Expenses

Receipts attached, category rollups, approval flow, reimbursable flag.

Time

Start-stop clock or bulk entry. Exports clean to payroll.

Mileage

Trip logs with deductible and reimbursable rates.

Advances

Cash advances tracked against the deliverables they paid for.

Run Finance On Brand Activations Production.

Sign up free for small teams. Per-org pricing the rest of the way up.

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Finance for Brand Activations · FAQ

Does it replace QuickBooks?
No — it feeds it. We capture production-native data (show dates, crew shifts, per-day advances) cleanly, then export to your accounting system. Direct QuickBooks Online sync is on the roadmap.
Can crew submit their own expenses?
Yes. Crew submit through the portal. Managers approve. The expense writes to the budget and flows out to payroll.
Can agencies share one workspace with multiple clients?
Yes. Each client is its own organization with its own data walled off. The agency team spans them; clients only ever see their own workspace.
Does the platform handle lead capture at the activation?
Yes. Every scan at the door can capture opt-in lead data (email, phone, consented fields). Data routes to the brand's CRM.
Is there a branded proposal template?
Yes. Proposals adopt the client's brand kit — logo, fonts, colors — automatically once the agency team sets it in settings.

Other Modules For Brand Activations.

One database. Every module reads from the same record.

Office ConsoleStakeholder PortalsField Mobile AppAI assistantProcurementProductionComplianceInteractive ProposalsEvent Guides (KBYG)Ticketing + check-inAdvancing

Finance For Other Industries.

Live EventsConcertsFestivals & ToursImmersive ExperiencesCorporate EventsTheatrical PerformancesBroadcast, TV & Film

ATLVS Is Open.

Free, forever, for small teams. Per-org pricing the rest of the way up.

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