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  3. Advancing
  4. Conferences
Advancing · Conferences

Advancing for Conferences.

Track 16 standard deliverable types per show (tech rider, hospitality, stage plot, input list, COI, credentials) with comments, history, and attachments. A conference is a production that resets itself every ninety minutes. Compass runs the turn schedule, the room-set punch lists, and the door scans from the phones your crew already carries, so the 2 p.m. breakout looks as sharp as the opening keynote.

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How It Shows Up

What Conferences Teams Run On Advancing.

16 deliverable types. Tech rider, hospitality, ground transport, hotel, stage plot, input list, COI, passes, and more. On conferences jobs, this shows up as summits, multi-track programs, general sessions.

Per-deliverable thread. Comments, mentions, status changes. Every one of them written to history. On conferences jobs, this shows up as summits, multi-track programs, general sessions.

File attachments. PDFs, diagrams, riders. Delivery runs through auto-expiring signed links. On conferences jobs, this shows up as summits, multi-track programs, general sessions.

Status workflow. Draft, sent, received, approved, complete. Notifications fire on their own. On conferences jobs, this shows up as summits, multi-track programs, general sessions.

Industry Outcomes

What Changes For Conferences Operators.

For the production teams behind multi-track conferences: room turnovers on punch lists, AV crews scheduled per session block, check-in scanning at registration and session doors, and briefings that reach every crew phone before the first keynote.

  • Schedule AV and room crews per session block across every track
  • Room-set punch lists per turnover, with photos, closed before doors open
  • Scan attendee check-ins at registration and at session doors
  • Session briefings and day-of guides delivered to every crew phone
  • Mid-day schedule changes push to affected crews instantly
  • Incidents filed from any room route straight to the floor manager

The Advancing Feature Set.

The same primitives that ship in our Advancing module, applied to conferences workflows.

16 deliverable types

Tech rider, hospitality, ground transport, hotel, stage plot, input list, COI, passes, and more.

Per-deliverable thread

Comments, mentions, status changes. Every one of them written to history.

File attachments

PDFs, diagrams, riders. Delivery runs through auto-expiring signed links.

Status workflow

Draft, sent, received, approved, complete. Notifications fire on their own.

Overdue tracking

The dashboard surfaces what's slipping against show dates.

Portal exposure

Artists and vendors see their deliverables in their own portal and upload responses directly.

Run Advancing On Conferences Production.

Sign up free for small teams. Per-org pricing the rest of the way up.

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Advancing for Conferences · FAQ

Why not just use email and a shared drive?
Because email doesn't have status, history, or role-scoped access. Advancing tracks what a thread can't: who's waiting on what, what slipped, and who approved.
Can external parties upload directly?
Yes. Artists and vendors see their deliverables in their portal and upload files there. Everything writes back to the advancing record for your team.
How is this different from your Corporate Events coverage?
Corporate Events covers the broader client-side program: proposals, stakeholder portals, compliance. Conferences is the production floor itself: session turns, AV crews, door scans, briefings. Many teams use both angles on the same project.
Can we handle a campus spread across three hotels?
Yes. Locations and rooms are modeled per venue, crews are scheduled per building, and the schedule view shows travel gaps between properties so a crew is never booked in two hotels at once.
What happens when the program changes at 11 a.m.?
Update the session block once and the change pushes to every affected crew phone. The old time disappears from their schedule, the new one appears, and the turn punch list moves with it.

Other Modules For Conferences.

One record store. Every module reads from the same truth.

Office ConsoleStakeholder PortalsField Mobile AppAurora AIFinanceProcurementProductionComplianceInteractive ProposalsEvent Guides (KBYG)Ticketing + check-in

Advancing For Other Industries.

Live EventsConcertsFestivals & ToursImmersive ExperiencesBrand ActivationsCorporate EventsTheatrical Performances

Atlas Is Open.

Free, forever, for small teams. Per-org pricing the rest of the way up.

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