Schedule + ROS · Conferences

Schedule + ROS for Conferences.

ROS down to the minute, look-ahead 21 days out, crew availability, conflicts surfaced before they cost you. A conference is a production that resets itself every ninety minutes. Compass runs the turn schedule, the room-set punch lists, and the door scans from the phones your crew already carries, so the 2 p.m. breakout looks as sharp as the opening keynote.

Start building free Book a Walkthrough

How It Shows Up

What Conferences Teams Run On Schedule + ROS.

Run-of-show. Cued to the minute. Artist arrivals, sound checks, doors, set times, encores, strikes. On conferences jobs, this shows up as summits, multi-track programs, general sessions.

21-day look-ahead. Cross-project view of what's load-in this week and which crew is available next. On conferences jobs, this shows up as summits, multi-track programs, general sessions.

Production calendar. Per-project day-grid with milestones, deadlines, deliverables, and crew calls. On conferences jobs, this shows up as summits, multi-track programs, general sessions.

Conflict detection. Surfaces double-booked crew, gear, and venues automatically. On conferences jobs, this shows up as summits, multi-track programs, general sessions.

Industry Outcomes

What Changes For Conferences Operators.

For the production teams behind multi-track conferences: room turnovers on punch lists, AV crews scheduled per session block, check-in scanning at registration and session doors, and briefings that reach every crew phone before the first keynote.

Schedule AV and room crews per session block across every track
Room-set punch lists per turnover, with photos, closed before doors open
Scan attendee check-ins at registration and at session doors
Session briefings and day-of guides delivered to every crew phone
Mid-day schedule changes push to affected crews instantly
Incidents filed from any room route straight to the floor manager

The Schedule + ROS Feature Set.

The same primitives that ship in our Schedule + ROS module, applied to conferences workflows.

Run-of-show

Cued to the minute. Artist arrivals, sound checks, doors, set times, encores, strikes.

21-day look-ahead

Cross-project view of what's load-in this week and which crew is available next.

Production calendar

Per-project day-grid with milestones, deadlines, deliverables, and crew calls.

Conflict detection

Surfaces double-booked crew, gear, and venues automatically.

Portal publish

Crew sees their call. Artists see their set time. Vendors see their delivery window.

ICS feed

Sync into Google / Outlook / Apple Calendar for the road. Per-persona scope respected.

Run Schedule + ROS On Conferences Production.

Start building free Book a Walkthrough

Schedule + ROS for Conferences · FAQ

Does it replace our show-caller's spreadsheet?

It can. ROS is built to the minute with cue numbers, departments, and notes. Show callers tell us it reads like a cue book. Same shape, with the rest of the production hanging off it.

Can artists see their set time without seeing everything else?

Yes. Portals are role-scoped. Artists see set time, sound check, and load-in. They don't see other artists' fees or the run sheet.

How is this different from your Corporate Events coverage?

Corporate Events covers the broader client-side program: proposals, stakeholder portals, compliance. Conferences is the production floor itself: session turns, AV crews, door scans, briefings. Many teams use both angles on the same project.

Can we handle a campus spread across three hotels?

Yes. Locations and rooms are modeled per venue, crews are scheduled per building, and the schedule view shows travel gaps between properties so a crew is never booked in two hotels at once.

What happens when the program changes at 11 a.m.?

Update the session block once and the change pushes to every affected crew phone. The old time disappears from their schedule, the new one appears, and the turn punch list moves with it.

Other Modules For Conferences.

One record store. Every module reads from the same truth.

Office Console Stakeholder Portals Field Mobile App Aurora AI Finance Procurement Production Compliance Interactive Proposals Event Guides (KBYG)Ticketing + check-in

Schedule + ROS For Other Industries.

Live Events Concerts Festivals & Tours Immersive Experiences Brand Activations Corporate Events Theatrical Performances

Atlas Is Open.

Free, forever, for small teams. Per-org pricing the rest of the way up.

Start building free Book a Walkthrough

Schedule + ROS for Conferences.

What Conferences Teams Run On Schedule + ROS.

Run-of-show. Cued to the minute. Artist arrivals, sound checks, doors, set times, encores, strikes. On conferences jobs, this shows up as summits, multi-track programs, general sessions.

21-day look-ahead. Cross-project view of what's load-in this week and which crew is available next. On conferences jobs, this shows up as summits, multi-track programs, general sessions.

Production calendar. Per-project day-grid with milestones, deadlines, deliverables, and crew calls. On conferences jobs, this shows up as summits, multi-track programs, general sessions.

Conflict detection. Surfaces double-booked crew, gear, and venues automatically. On conferences jobs, this shows up as summits, multi-track programs, general sessions.

The Schedule + ROS Feature Set.

The same primitives that ship in our Schedule + ROS module, applied to conferences workflows.

Run-of-show

Cued to the minute. Artist arrivals, sound checks, doors, set times, encores, strikes.

21-day look-ahead

Cross-project view of what's load-in this week and which crew is available next.

Production calendar

Per-project day-grid with milestones, deadlines, deliverables, and crew calls.

Conflict detection

Surfaces double-booked crew, gear, and venues automatically.

Portal publish

Crew sees their call. Artists see their set time. Vendors see their delivery window.

ICS feed

Sync into Google / Outlook / Apple Calendar for the road. Per-persona scope respected.

Schedule + ROS for Conferences · FAQ

Does it replace our show-caller's spreadsheet?

It can. ROS is built to the minute with cue numbers, departments, and notes. Show callers tell us it reads like a cue book. Same shape, with the rest of the production hanging off it.

Can artists see their set time without seeing everything else?

Yes. Portals are role-scoped. Artists see set time, sound check, and load-in. They don't see other artists' fees or the run sheet.

How is this different from your Corporate Events coverage?

Can we handle a campus spread across three hotels?

Yes. Locations and rooms are modeled per venue, crews are scheduled per building, and the schedule view shows travel gaps between properties so a crew is never booked in two hotels at once.

What happens when the program changes at 11 a.m.?

Update the session block once and the change pushes to every affected crew phone. The old time disappears from their schedule, the new one appears, and the turn punch list moves with it.