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  1. Home
  2. Features
  3. Schedule + ROS
  4. Theatrical Performances
Schedule + ROS · Theatrical Performances

Schedule + ROS for Theatrical Performances.

ROS down to the minute, look-ahead 21 days out, crew availability, conflicts surfaced before they cost you. Long-running productions live or die by consistency. Cast changes, understudies, rider tweaks, venue quirks — we keep the canonical production in one place and log every deviation.

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How It Shows Up

What Theatrical Performances Teams Run On Schedule + ROS.

Run-of-show — Cued to the minute. Artist arrivals, sound checks, doors, set times, encores, strikes. On theatrical performances jobs, this shows up as residencies, touring productions, galas.

21-day look-ahead — Cross-project view of what's load-in this week and which crew is available next. On theatrical performances jobs, this shows up as residencies, touring productions, galas.

Production calendar — Per-project day-grid with milestones, deadlines, deliverables, and crew calls. On theatrical performances jobs, this shows up as residencies, touring productions, galas.

Conflict detection — Surfaces double-booked crew, gear, and venues automatically. On theatrical performances jobs, this shows up as residencies, touring productions, galas.

Industry Outcomes

What Changes For Theatrical Performances Operators.

Theatrical Performances — Broadway runs, off-Broadway limited engagements, regional residencies, gala productions. Cast and crew scheduling, cue notes, understudy tracking, per-house advancing, and compliance-ready audit trails.

  • Per-show rundown with cue notes, blocking revisions, and understudy tracking
  • Cast pool with availability and conflict detection across shows
  • Canonical rider with per-venue overrides for touring productions
  • Equity and union-compliant scheduling with break enforcement
  • Front-of-house and back-of-house guides per persona
  • Full audit trail — who changed what, when — for legal and compliance

The Schedule + ROS Feature Set.

The same primitives that ship in our Schedule + ROS module — applied to theatrical performances workflows.

Run-of-show

Cued to the minute. Artist arrivals, sound checks, doors, set times, encores, strikes.

21-day look-ahead

Cross-project view of what's load-in this week and which crew is available next.

Production calendar

Per-project day-grid with milestones, deadlines, deliverables, and crew calls.

Conflict detection

Surfaces double-booked crew, gear, and venues automatically.

Portal publish

Crew sees their call. Artists see their set time. Vendors see their delivery window.

ICS feed

Sync into Google / Outlook / Apple Calendar for the road. Per-persona scope respected.

Run Schedule + ROS On Theatrical Performances Production.

Sign up free for small teams. Per-org pricing the rest of the way up.

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Schedule + ROS for Theatrical Performances · FAQ

Does it replace our show-caller's spreadsheet?
It can. ROS is built to the minute with cue numbers, departments, and notes. Show callers tell us it reads like a cue book — same shape, with the rest of the production hanging off it.
Can artists see their set time without seeing everything else?
Yes. Portals are role-scoped. Artists see set time, sound check, and load-in. They don't see other artists' fees or the run sheet.
Does the platform support Equity-compliant scheduling?
Yes. Break rules, 10-out-of-12 limitations, and overtime thresholds are configurable per production. The scheduler refuses assignments that would violate the rules.
Can I track understudy coverage?
Yes. Each role has a primary and understudy chain. Availability conflicts surface as the schedule is built. Historical coverage is preserved for payroll.
How is cue-note revision history handled?
Every rundown edit is versioned — who, when, before, after. The stage manager can roll back a bad revision in one click, and the audit log satisfies legal review.

Other Modules For Theatrical Performances.

One database. Every module reads from the same record.

Office ConsoleStakeholder PortalsField Mobile AppAI assistantFinanceProcurementProductionComplianceInteractive ProposalsEvent Guides (KBYG)Ticketing + check-in

Schedule + ROS For Other Industries.

Live EventsConcertsFestivals & ToursImmersive ExperiencesBrand ActivationsCorporate EventsBroadcast, TV & Film

ATLVS Is Open.

Free, forever, for small teams. Per-org pricing the rest of the way up.

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