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  1. Home
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  3. Procurement
  4. Trade Shows & Exhibitions
Procurement · Trade Shows & Exhibitions

Procurement for Trade Shows & Exhibitions.

Requisition to PO to delivery to invoice. COIs and W-9s stay on file, and vendor payouts go direct. An exhibit hall build is dozens of crews from different companies working the same floor against the same deadline. Compass gives every crew its call time, its punch list, and its dock access from a phone, and gives you the whole floor in one view.

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How It Shows Up

What Trade Shows & Exhibitions Teams Run On Procurement.

Vendors. Profiles, categories, COI expiry tracking, W-9 uploads. On trade shows & exhibitions jobs, this shows up as exhibit halls, booth builds, show-floor operations.

Requisitions. Crew-initiated requests with approval thresholds. On trade shows & exhibitions jobs, this shows up as exhibit halls, booth builds, show-floor operations.

Purchase orders. Line-itemed, versioned, signed by the vendor. On trade shows & exhibitions jobs, this shows up as exhibit halls, booth builds, show-floor operations.

Direct payouts. Vendors onboard a payout account and get paid directly by ACH, card, or international wire. On trade shows & exhibitions jobs, this shows up as exhibit halls, booth builds, show-floor operations.

Industry Outcomes

What Changes For Trade Shows & Exhibitions Operators.

Move-in to move-out on one field app. Compass schedules labor calls per hall, runs booth punch lists to zero before show open, scans crew at the dock, and tracks every cart and lift checked out on the floor.

  • Schedule labor calls per hall and per booth block; crews confirm from their phones
  • Booth punch lists with photos, assigned and closed before show open
  • Scan crew credentials at the dock and the floor entrance
  • Track carts, lifts, and tools checked out to each crew
  • Daily log per hall for the general contractor record
  • Exhibitor billing runs in the Atlas console

The Procurement Feature Set.

The same primitives that ship in our Procurement module, applied to trade shows & exhibitions workflows.

Vendors

Profiles, categories, COI expiry tracking, W-9 uploads.

Requisitions

Crew-initiated requests with approval thresholds.

Purchase orders

Line-itemed, versioned, signed by the vendor.

Direct payouts

Vendors onboard a payout account and get paid directly by ACH, card, or international wire.

Compliance gating

POs blocked if COI is expired or W-9 is missing. No surprises on audit day.

Portal integration

Vendors see their POs and invoices in their own portal.

Run Procurement On Trade Shows & Exhibitions Production.

Sign up free for small teams. Per-org pricing the rest of the way up.

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Procurement for Trade Shows & Exhibitions · FAQ

What happens if a vendor's COI expires?
New POs against that vendor block automatically, and the vendor flags in Atlas until the document is refreshed. Existing POs stay valid.
Do vendors need an account to receive payment?
For direct payouts, yes: each vendor onboards a payout account from their portal. Traditional ACH or check workflows work too. Direct payout is optional.
We are a general contractor with subs from six companies. Can they all work in one system?
Yes. Each subcontractor joins the project with scoped access. They see their own calls, punches, and dock windows. You see the whole floor rolled up by hall and by company.
Does the app work in the middle of a convention hall?
Yes. Compass is offline-first. Punches, scans, and time punches queue on the device and sync when signal returns, which matters when ten thousand exhibitors are sharing one access point.
Can we run union labor calls through the platform?
Yes. Calls are scheduled per crew with call times, positions, and confirmations. Time punches are geo-verified and export for payroll, and the daily log preserves who worked which hall.

Other Modules For Trade Shows & Exhibitions.

One record store. Every module reads from the same truth.

Office ConsoleStakeholder PortalsField Mobile AppAurora AIFinanceProductionComplianceInteractive ProposalsEvent Guides (KBYG)Ticketing + check-inAdvancing

Procurement For Other Industries.

Live EventsConcertsFestivals & ToursImmersive ExperiencesBrand ActivationsCorporate EventsTheatrical Performances

Atlas Is Open.

Free, forever, for small teams. Per-org pricing the rest of the way up.

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