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  1. Home
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  3. Stakeholder Portals
  4. Immersive Experiences
Stakeholder Portals · Immersive Experiences

Stakeholder Portals for Immersive Experiences.

Tailored portals for artists, vendors, clients, sponsors, guests, and crew. No passwords. Revocable in one click. Immersive runs live or die by seconds. We handle the operations — timed entries, per-zone capacity, cast and crew scheduling — so your team stays in the experience, not the spreadsheet.

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How It Shows Up

What Immersive Experiences Teams Run On Stakeholder Portals.

Six persona rails — Artist, Vendor, Client, Sponsor, Guest, Crew — each with a nav built for their job. On immersive experiences jobs, this shows up as installations, walk-throughs, pop-ups.

Link is the access — Share a URL. Revoke it and access ends. No passwords to reset, no accounts to deprovision. On immersive experiences jobs, this shows up as installations, walk-throughs, pop-ups.

Interactive proposals — Clients open their link to a scrolling proposal — read, accept or decline, signed in place. On immersive experiences jobs, this shows up as installations, walk-throughs, pop-ups.

Role-scoped guides — Each persona sees only the Know Before You Go sections written for them. On immersive experiences jobs, this shows up as installations, walk-throughs, pop-ups.

Industry Outcomes

What Changes For Immersive Experiences Operators.

Immersive Experiences demand operations software that respects narrative pacing — timed-entry scheduling, per-zone staffing, capacity ceilings, role-specific guides, and an advancing system that treats every act as its own discipline.

  • Timed-entry scheduling with enforced capacity ceilings
  • Per-zone staffing grid with role, shift, and break tracking
  • Cast and crew scheduling separated from front-of-house
  • Per-ticket scan with immediate capacity decrement
  • Incident reports with chain-of-custody for compliance
  • Per-actor KBYG with safety protocols and character bible

The Stakeholder Portals Feature Set.

The same primitives that ship in our Stakeholder Portals module — applied to immersive experiences workflows.

Six persona rails

Artist, Vendor, Client, Sponsor, Guest, Crew — each with a nav built for their job.

Link is the access

Share a URL. Revoke it and access ends. No passwords to reset, no accounts to deprovision.

Interactive proposals

Clients open their link to a scrolling proposal — read, accept or decline, signed in place.

Role-scoped guides

Each persona sees only the Know Before You Go sections written for them.

No signup required

Your stakeholders never create an account. They click the link, they see their lane.

White-label ready

Per-project color, logo, and OG image. It feels like your brand, because it is.

Run Stakeholder Portals On Immersive Experiences Production.

Sign up free for small teams. Per-org pricing the rest of the way up.

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Stakeholder Portals for Immersive Experiences · FAQ

Do external stakeholders need to create accounts?
No. Each stakeholder gets a unique link. Open it and you're in — scoped to exactly what that persona is allowed to see. Revoke the link and access ends.
Can a vendor see another vendor's pricing?
No. Every vendor sees only their own POs, COIs, W-9s, and requisitions — even if they're on the same project. The walls are enforced at the data layer.
Can we enforce hard capacity per zone?
Yes. Each zone has a maximum headcount. The scanner refuses entries that would exceed it, routes the guest to waitlist, and promotes when someone exits.
Can we publish a separate guide for cast vs. front-of-house?
Yes. KBYG guides are per-persona. Cast sees blocking, cue notes, and safety drills. Front-of-house sees guest flow, FAQ, and emergency procedures.
How are incidents handled?
One-tap from the field. GPS, photo, and reporter captured automatically. The report routes to the safety lead, and the audit log preserves chain-of-custody for insurance.

Other Modules For Immersive Experiences.

One database. Every module reads from the same record.

Office ConsoleField Mobile AppAI assistantFinanceProcurementProductionComplianceInteractive ProposalsEvent Guides (KBYG)Ticketing + check-inAdvancing

Stakeholder Portals For Other Industries.

Live EventsConcertsFestivals & ToursBrand ActivationsCorporate EventsTheatrical PerformancesBroadcast, TV & Film

ATLVS Is Open.

Free, forever, for small teams. Per-org pricing the rest of the way up.

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