Case study · Corporate activations · agency

How Live Events Inc. compressed their invoicing cycle by 86%.

Live Events Inc. is a 22-person corporate activation agency running 40–60 shows a year. They migrated to the ATLVS Technologies suite to kill their internal duct tape. The invoicing cycle compression was the surprise.

Migrated Jan 2026 · Measured through Q1 2026

86%

Faster invoicing cycle

14 → 2

Days from show close to client invoice

40+

Shows per year on platform

Team members on unlimited Professional tier

Challenge

· Invoicing was a two-person job for two weeks after every show. Expenses lived in Google Drive folders by show name. Receipts in email. Per diems in someone's Notes app. Reconciliation was manual.
· Client-facing proposals were PowerPoint decks emailed as PDFs. Accept/decline was a scheduled call. Versioning was a filename convention.
· Advancing was spread across three tools: Notion for the internal wiki, email threads for vendor coordination, DocuSign for contracts.

Solution

· Every expense, mileage log, per diem, and time entry now captured in ATLVS finance. Receipts in Supabase Storage with signed-URL delivery. Budget variance live, not post-show.
· Proposals migrated to the interactive proposal module. Scroll-activated sections, structured pricing, accept-in-place. Clients sign at a URL, not in an email attachment.
· Advancing refactored around the 16 typed deliverables. No more mystery threads; every deliverable has an owner, status, due date, and history row.

Outcome

Invoicing cycle dropped from 14 days to 2 days. Finance closes within the week after show.
Proposal-to-accept rate improved from 34% to 51% after moving to scroll proposals — clients opened and scrolled 3× more than they opened PDFs.
Agency owner reports 'finance is a 2-hour Monday, not a 10-hour week.'

"We used to think finance was broken because our team was disorganized. It turns out finance was broken because our tools were fragmented. One platform fixed it."

— Owner, Live Events Inc.

Modules Used

ATLVS FinanceProcurementInteractive proposalsAdvancing

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