Case study · Corporate activations · agency

How Live Events Inc. compressed their invoicing cycle by 86%.

Live Events Inc. is a 22-person corporate activation agency running 40–60 shows a year. They migrated to the ATLVS Technologies suite to kill their internal duct tape. The invoicing cycle compression was the surprise.

Migrated Jan 2026 · Measured through Q1 2026

86%

Faster invoicing cycle

14 → 2

Days from show close to client invoice

40+

Shows per year on platform

Team members on unlimited Professional tier

Challenge

· Invoicing was a two-person job for two weeks after every show. Expenses lived in Google Drive folders by show name. Receipts in email. Per diems in someone's Notes app. Reconciliation was manual.
· Client-facing proposals were PowerPoint decks emailed as PDFs. Accept/decline was a scheduled call. Versioning was a filename convention.
· Advancing was spread across three tools: Notion for the internal wiki, email threads for vendor coordination, DocuSign for contracts.

Solution

· Every expense, mileage log, per diem, and time entry now captured in ATLVS finance. Receipts in Supabase Storage with signed-URL delivery. Budget variance live, not post-show.
· Proposals migrated to the interactive proposal module. Scroll-activated sections, structured pricing, accept-in-place. Clients sign at a URL, not in an email attachment.
· Advancing refactored around the 16 typed deliverables. No more mystery threads; every deliverable has an owner, status, due date, and history row.

Outcome

Invoicing cycle dropped from 14 days to 2 days. Finance closes within the week after show.
Proposal-to-accept rate improved from 34% to 51% after moving to scroll proposals — clients opened and scrolled 3× more than they opened PDFs.
Agency owner reports 'finance is a 2-hour Monday, not a 10-hour week.'

"We used to think finance was broken because our team was disorganized. It turns out finance was broken because our tools were fragmented. One platform fixed it."

Owner, Live Events Inc.

Modules Used

ATLVS FinanceProcurementInteractive proposalsAdvancing

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